We’re Hiring: Executive Assistant

You are at your very best when “in the flow” of working intensely towards achieving an ambitious goal or outcome. You have a proven track record of working closely with senior executives in fast-paced environments to keep on top of administrative tasks as well as to gather requirements and strategic objectives and to coordinate and manage various corporate initiatives to completion. You are extremely detail-oriented and pride yourself on the diligence it takes to keep projects on track. You have great interpersonal skills and can help coach and inspire others to get organized and accomplish results. You welcome transparent feedback and coaching and accept this with empathy in service of what is best for the team. Finally, you are a life-long learner and believe in continuously expanding your horizon of skills, know-how and capabilities.
Scoop is created by industry veterans with extensive backgrounds in software engineering, field operations, robotics and artificial intelligence. In their careers, they experienced firsthand the challenges faced by field operation managers and field personnel grappling with office-bound tools designed for an era of 9-5 office workers. With the rapid growth of mobile, remote and freelance workers (Google: 80% of the global workforce is now deskless and mobile) they made it their mission to develop a new approach to work software. Being passionate about the future of our planet they decided to focus their efforts where they could make the biggest impact: helping fast-growing renewable energy and green infrastructure companies solve their growing workforce challenges and scale faster. Today, Scoop is on a rapid growth trajectory with a commitment to building a world class team who share the same vision and passions.
Our flagship Scoop® platform is a zero-coding mobile work process management & automation platform (mPMA) where clients can configure their own Work Apps and Project Management Templates to facilitate work execution, management and automation. Companies use Scoop to engage their internal and external teams to get more work done and achieve faster growth. Industry leading solar, battery storage and EV charging companies use the Scoop platform to automate and streamline their field work, facilitate real time communication, gather valuable data and provide visual analytic dashboards. Our second platform, GLOO™ is a powerful integration as a service or iPaaS platform with over 500 connectors to a wide array of world class cloud platforms. We use GLOO connectors and integration workflows to automate interactions between Scoop and across our customers' entire ecosystem of technologies.
  • Work closely with the CEO and company founders to organize and execute daily administrative tasks including those related to HR, accounting, business systems, payments, partnerships & more.
  • Work with the CEO to plan and manage various quarterly initiatives and projects including those related to recruiting, business systems evaluation and implementation, finance and executive dashboards.
  • Work with the CEO and senior operational leaders to document & standardize various business processes including monitoring and compliance.
  • Help in organize various regular team meetings, including organizing agendas, minutes and summaries and follow-up actions.
  • Help organize various company events including social events, tradeshows and summits as health conditions improve.
  • A post-secondary degree or equivalent in business administration or similar.
  • Technically savvy, comfortable with a variety of business and accounting tools with a strong appetite for continuous learning.
  • 5-7 years’ experience in business administration and direct hands-on executive support.
  • Great at organizing and creating clean, concise lists of ideas and project requirements
  • Excellent interpersonal skills and ability to manage and coordinate teams of internal employees and outside partners or contractors.
  • Asset: hands-on experience with CRM, accounting and project management tools.
  • Asset: familiarity with the solar and renewable energy industry or similar industrial field-oriented sector.
  • Passionate entrepreneurial driven team with a clear mission.
  • A work environment that values you individually and your contribution as a team member.
  • The opportunity to be a part of a growing world-class team pushing the limits of technology, renewables and business strategy.
  • A culture and management style rooted in transparency, empathy, personal responsibility and team accountability.
  • Space to be creative, experiment and innovate.
  • Massive career growth and advancement opportunity as the team grows rapidly.
  • Company Audible account for continuous self-learning.
  • Focus on Customer Success
  • Build Deep Scalable Technology & Solutions
  • Good Design Matters
  • Quality, Quality, Quality
  • Don't Settle, Do Better
  • Find the way or make one
Our mission is to help new energy and green infrastructure companies become as healthy, efficient and profitable as possible. On a personal level we believe this is our best chance to have a meaningful impact on battling climate change - the most serious challenge of our generation.
All full-time employees are eligible for our comprehensive benefits program including full health, dental and vision coverage. Please note, due to the high volume of applicants, only those selected for interviews will be contacted.
  • Fastest Growing Industries: Scoop Robotix is at the intersection of highly coveted and rapidly growing industries namely intelligent process/workflow automation & renewables / sustainability. Gaining experience in these fields will be hugely valuable in terms of setting the right career trajectory and in relation to the future of the job market.
  • Sweetspot of Growth: Scoop is at that very attractive sweetspot whereby it has fully confirmed product-market fit but is at the beginning of the path to significantly grow the team. As such for the next 5-10 team members that will be joining the team and who have a leader mindset, this presents the most fertile ground floor opportunity for growth.
  • Global Mission: Scoop mission "powering the renewable energy / sustainable infrastructure workforce" is global and cross-industry. As such there is no limit to the depth and breadth of capabilities that we can build which translates to many interesting, exciting technical and business problems to solve with a variety of cutting edge technologies over time.
  • Deep Technology: Our founders proven industrial background is in developing valuable IP in the robotics, automation and intelligent algorithms to solve real world problems. Working at Scoop provides a front-row seat to building cutting edge technical and business solutions and the bragging rights that go with that.
  • Significant Career Upside: We believe strongly in early leader employees participating in the long term upside of the business. We provide this opportunity through granting of stock options and other financial performance bonuses.
  • Making an Impact: Last but definitely not the least, when you write a line of code or onboard a new customer or create a marketing campaign at Scoop Robotix you know it's not just a job but a mission that is making a positive impact in the world and this is what keeps us all energized and engaged!